For federations
Manage your federation in one system
A unified registry of athletes, coaches and clubs, document, license and insurance control, tournaments and applications – without spreadsheets, manual checks or dozens of chats.
More than an account – a complete public page for your organization
ProBoi creates a dedicated page for the federation with all current information in one place. The federation manages the page directly from its account.
Federation description
Leadership and contacts
Sports and disciplines
Affiliated clubs and sports schools
Coaches and athletes
Tournaments and events
Federation news
Documents
Social media and official website links
See the complete structure at a glance
Bring athletes, coaches, referees, clubs and sports schools into one registry. The federation sees current data and decides who belongs to its structure.
Athletes, coaches, referees and clubs
Federation member verification
Filters by club, city, sport and status
Data export
Control licenses and insurance automatically
There is no need to compare bank statements, spreadsheets and policy photos manually. The registry shows whose documents are in order and who still needs a license or renewed insurance.
Licensing rules for each year
Participant fees and age rules
Automatic license creation
Payment status tracking
Insurance validity
Notifications for athletes and parents
From tournament creation to an approved participant list
Create a tournament, set categories and athlete requirements, open applications and process them in one consistent format.
Applications from coaches and clubs
Required documents
Licenses and insurance
Categories and weight
Application statuses
Organizer review
One athlete – one profile
The athlete uploads data and documents to one profile. A coach works with that athlete at the club, the federation sees them in its registry, and the organizer sees them in the tournament application.
Do not scatter your federation across group chats
Publish news, send notifications and inform members about changes directly through the platform.
News
Mailings
Notifications
Competition pages
Understand who belongs to your federation
See how many athletes, coaches, referees and clubs belong to the federation, which cities and disciplines are represented, and whose required documents are valid.
Federation members by role
Cities and sports disciplines
Member document statuses
You do not have to start from scratch
If the federation registry is currently stored in a spreadsheet, we will help transfer the data and configure the system for your workflow.
Create the federation account
Transfer the existing registry
Connect clubs and staff
Configure documents and licensing
Launch the workflow
Frequently asked questions
Which federations is ProBoi designed for?
For martial arts federations and associations of any size that maintain registries of athletes, coaches, referees and clubs, issue licenses, track insurance and organize competitions. You can start with the modules you need and expand gradually.
Can we import our current Excel registry?
Yes. We will help transfer athletes, coaches, referees, clubs and sports schools and configure the necessary fields and statuses, so the data does not have to be entered again manually.
Who can be included in the federation registry?
Athletes, coaches, referees, clubs and sports schools. The federation decides who belongs to its structure, verifies members and filters records by club, city, sport and status.
How are licenses and insurance managed?
The federation sets yearly licensing rules, fees and age requirements. The registry shows license, payment and insurance validity statuses, and participants or parents can be notified when something needs attention.
How are tournament applications processed?
The federation creates a tournament, defines categories and athlete requirements, and opens applications. Coaches and clubs apply, while the organizer reviews documents, licenses, insurance, category, weight and application status in one place.
Does an athlete need to upload documents for every tournament?
No. The athlete uploads data and documents to one profile. The club, federation and tournament organizer work with the same current information according to their access.
How can the federation notify its members?
Publish news, send mailings and notifications, and post updates on competition pages directly through the platform.
Any questions?
Message us – we will help transfer your registry, configure licensing and connect clubs
Review your current workflow and registry structure
Help import your data from Excel
Configure the account and connect your team